Accounts Payable Specialist



Job Category


Job Level


Job Type

Full time

Job Location

USA, Santa Rosa, CA

Job Description

Processes vendor invoices and check requests assigning appropriate GL account codes and ensuring discounts are taken whenever possible.  Manage the accounts payable function within the organization's established policies.  Match Purchase Orders and receiving documents to invoices.  Review invoices to ensure sales taxes are charged or not charged where appropriate  Enter or upload invoices into NetSuite and receive Raw Materials into NetSuite.  Process weekly wire transfers and record into NetSuite and prepare new wire templates as needed.  Generate weekly A/P Check Run for approval; then print checks for signature & mail.  Review all company credit card purchases and record expenses into NetSuite.  Maintain filing system of accounts payable vendors and other financial records including purchase orders, receiving documents, etc. for retrieval or review.  Respond to vendor questions; acts as a liaison between NeilMed and vendors; review vendor statements.  Maintain Petty Cash fund, obtains receipts and reconciles funds on a monthly basis.  Research questions regarding vendor payments and expenses by GL account as required by management.
 Reconcile Accounts Payable account to A/P Aging on a monthly basis.  Suggests improvements in processes to increase effectiveness of unit.  Review detailed monthly expenditures reports for each category, prepare accrual entries as required and audit reports for coding errors and duplicate payments.  Review 1099 vendors to ensure compliance with IRS requirements and file 1099 forms and documents each year- end.  Perform other responsibilities as requested by CFO or company management.  Processes a high volume of transactions per month (1,000+)

Skills & Requirements

 4 years prior experience processing a large volume of Accounts Payable invoices in a Manufacturing environment.  Prior experience working with an A/P, G/L integrated software system such as NetSuite, Quickbooks etc. NetSuite experience is preferred. SKILLS/COMPETENCIES
 Must possess a good understanding of basic accounting principles.  Strong mathematical skills (without use of calculator/adding machine).  Highly efficient and organized.

How to Apply

Please send resume to


About Company

NeilMed Pharmaceuticals is a leading manufacturer in nasal saline OTC products. We are committed to providing exceptional customer service and satisfaction. We ensure that our products meet the highest level of quality and safety standards. We are always looking for experienced, self motivated, hard working, and dependable individuals to join our rapidly growing company. Qualification requirements will vary depending upon the job you are applying for. We offer competitive salary and benefits.

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